Hadrian V Twin Tours & Rentals Ltd Terms and Conditions for Self Drive Motorcycle Tours

RESERVATIONS

Reservations can be made by:

  1. * Tel: +44 (0) 1661 824713
  2. * Internet: Contact Us
  3. * email: info@hadrianvtwin.co.uk

PAYMENT BY BANK TRANSFER, CREDIT/DEBIT CARD/ CHEQUE

Payment can be made by bank transfer, credit/debit card or cheque.

A deposit of £300 per bike is required if you reserve your place more than 24 weeks before the tour starts. 50% of the tour price is required to be paid 24 weeks before the tour starts and the balance must be paid 12 weeks before the tour starts.  Cheques must be made payable to Hadrian V-Twin Tours and Rentals Ltd and cheques must be drawn on a UK bank and payable in pounds sterling. To ensure proper account crediting, please include your booking reference number.  Please contact us by phone or email if you’d like to pay by cheque.

All final balances must be paid 12 weeks prior to the tour start date. If in case of payment by wire transfer or cheque, the total balance is not received 12 weeks before the tour start date, Hadrian V-Twin Tours and Rentals Ltd reserves the right to treat this reservation as cancelled and charge the cancellation fee. Incentive or discount vouchers will only be accepted at the time of booking, and may not be used in conjunction with any other offer. Voucher value will be redeemed against the final payment.

RENTAL CONFIRMATION

With your signature on the Motorcycle Self Drive Hire Scheme form and Hadrian V-Twin Rental Vehicle Conditions form you accept these terms and conditions as a binding contract between Hadrian V-Twin Tours and Rentals Ltd and you, the participant. Please read them carefully. Hadrian V-Twin Tours and Rentals Ltd cannot accept any tour participant without the above documents being completed.

The above down not apply if you are using your own bike on the tour.

MOTORCYCLE RENTAL / SECURITY DEPOSIT

All Harley-Davidson motorcycle models will have saddlebags for luggage, luggage racks, and some have backrests. Hadrian V-Twin Tours and Rentals Ltd reserves the right to substitute the motorcycle confirmed to rental customers. Unfortunately, at times, certain unexpected and uncontrollable situations arise which may require the substitution of a motorcycle. This includes, but is not limited to, delay in manufacture fleet delivery, mechanical failure, collision damage and theft. Should Hadrian V-Twin Tours and Rentals Ltd not be able to provide confirmed motorcycle a similar or better model will be provided to the Client. This constitutes the maximum liability of Hadrian V-Twin Tours and Rentals Ltd. A security deposit of £1000 has to be paid to Hadrian V-Twin Tours and Rentals Ltd at the time of motorcycle pick-up. Hadrian V-Twin Tours and Rentals Ltd reserves the right to adjust the amount of the security deposit deductible without notice. This security deposit will be refunded upon the return of the undamaged motorcycle. During the tour Hadrian V-Twin Tours and Rentals Ltd is not obliged to replace a damaged motorcycle.

Motorcycles rented through other rental agents will be subject to the agent’s rental Terms and Conditions.

PRICE OF SELF GUIDED TOUR INCLUDES

The items included in USA tour prices are listed below:

* Late model Harley-Davidson or other motorcycle if requested (some makes and models may require additional cost)
* Accommodations based on double occupancy unless the Single Room Option is chosen.
* Helmets can be provided, but for your comfort and convenience we recommend that you bring your own.
* Unlimited Mileage.
* Shuttle Service (see `Free Transfers’ below).

The items included in European tour prices are listed below:

* Accommodations based on double occupancy unless the Single Room Option is chosen.
* Eurotunnel or ferry crossings

European tour prices are based on a `bring your own bike’ basis. Bike rentals can be arranged on requested.

NOT INCLUDED IN OUR SELF GUIDED TOURS

* Fuel costs
* Food, snacks, beverages except where specified in tour itinerary.
* Airfare
* Parking fees
* Travel insurance, medical insurance, trip cancellation insurance, Theft and Damage Waivers (applicable in USA)

FREE TRANSFERS

Complimentary transfer between hotel and Hadrian V-Twin Tours and Rentals Ltd location is provided for clients from locations that are within a 10 mile radius from the Hadrian V-Twin Tours and Rentals Ltd Rental Station. Following terms must apply:

1.) Transfer is arranged by Hadrian V-Twin Tours and Rentals Ltd;
2.) Self Guided Tour is 3 days or longer.

MOTORCYCLE INSURANCE PROVIDED

Fully comprehensive Insurance is provided.  Breakdown recovery is included.  Should an insurance claim be made the customer is required to pay the first £1000.  A copy of the Insurance Company’s Terms and Conditions are provided when the motorcycle is picked up.

ACCOMMODATION

The tour price includes hotel accommodation in double or twin rooms.

CANCELLATION AND REFUNDS

Cancellations received more than 60 days prior to departure will be subject to a £300 per person cancellation fee. Cancellations received less than 60 days prior to departure will be subject to the following forfeit of tour cost:

60 – 31 Day Cancellation Notice: 60% of Tour cost
30 or Less Day Cancellation Notice: 100% of Tour cost
No Show: 100% of Tour cost

Exceptions to this policy cannot be made for any reason. Trip cancellation insurance is strongly recommended.

ADDITIONAL ACCOMMODATION

If you decide to spend extra nights before or after the tour Hadrian V-Twin Tours and Rentals Ltd will be happy to book those additional nights for you at the assigned tour hotels. There will be an administration fee of £15 for this service. Please note that an administration fee of £30 will be charged if you change the booking for your additional accommodation. We will advise you of the additional costs for each hotel.  If you cancel additional nights accommodation the following fees will apply:

60 – 31 Day Cancellation Notice: 60% of Total Booking Amount
30 or Less Day Cancellation Notice: 100% of Total Booking Amount
No Show: 100% of Total Booking Amount

COMPLAINTS

Please let Hadrian V-Twin Tours and Rentals Ltd know as soon as possible it you have any concerns or complaints.  We take customer complaints very seriously and will investigate your concerns as soon as possible.

TRAFFIC LAWS

The customer must comply with traffic laws and wear a helmet at all times.

RENTAL REQUIREMENTS

* 25 years of age or older
* Valid motorcycle operator’s license
* Minimum of one year of riding experience on heavyweight motorcycles
* Major credit card

TRAVEL REQUIREMENTS AND RECOMMENDATIONS 

Visitors to the USA are required to complete an ESTA (Electronic System for Travel Authorisation) prior to their visit. On-line application can be made at www.cbp.gov/esta A small charge is payable. Your Passport should be valid for at least six months after your scheduled return date.

British travellers to Europe are recommended to obtain an EHIC (European Health Insurance Card) that entitles you to make use of the reciprocal arrangement on healthcare currently existing between all EU member countries, plus Iceland, Liechtenstein, Norway and Switzerland. It allows for residents of these countries to receive free (or reduced cost) medical care while travelling to, or within, other member states.  Applications can be made on line at www.ehics.org.uk

RESPONSIBILITY

Hadrian V-Twin Tours and Rentals Ltd is responsible for providing the services listed in the self guided tour description according to the local standard and the accurate description of services offered in its literature. Hadrian V-Twin Tours and Rentals Ltd carefully selects and is constantly checking its contractors, such as hotels and restaurants. Hadrian V-Twin Tours and Rentals Ltd is responsible for conscientious travel preparations. Hadrian V-Twin Tours and Rentals Ltd is not responsible or liable for any accidents and cannot be held liable in any way for any occurrence in connection with the operation or the client’s participation in connection with the self guided tour, which might result in injury, death or other damage to the client, his property, or his family, heirs, or assigns.

TOUR RATES, RENTAL RATES AND MOTORCYCLE COSTS

Fares quoted are those in effect at time of printing. If cost factors, including but not limited to hotels, motorcycles, insurance, international currency fluctuations, etc. dictate the need for fare increases Hadrian V-Twin Tours and Rentals Ltd may do so at any time prior to 60 days before departure. If a fare increase is required the Client has the right to receive a full refund if so desired.

INSURANCE

Hadrian V-Twin Tours and Rentals Ltd recommends that you take out adequate travel, health and accident insurance as well as trip cancellation insurance.

CUSTOMER ORIENTATION

Every client will receive a full orientation to the motorcycle. The client orientation will cover all aspects of safe motorcycle operation, the clients’ maintenance responsibilities and European laws.

HELMETS

Helmets can be provided with motorcycle rentals and tours. Clients are encouraged to bring their own helmets, gloves and rain gear for comfort and style reasons. Helmets must be worn at all times.

STORAGE

Hadrian V-Twin Tours and Rentals Ltd will provide storage for client luggage, free of charge, however at clients’ risk.

FUEL

Fuel costs are the clients’ responsibility. Hadrian V-Twin Tours and Rentals Ltd claims no responsibility for motorcycle fuel consumption and mileage.  A full tank of fuel is provided and the motorcycle must be returned with a full tank of fuel. A charge of £30 will be made where the motorcycle is returned without a full tank of fuel.

MAINTENANCE RESPONSIBILITY

The customer is responsible for checking engine oil levels at each refuelling and reporting mechanical failures immediately. Customers may be held responsible for mechanical damage due to negligence in motorcycle operation or failure to provide normal maintenance.

RESTRICTED AREAS

Road Restriction: Rental motorcycles are not allowed on gravel roads, beaches, “logging” or other non-public roads. “Off-roading” is strictly forbidden.

TOURING ON YOUR OWN MOTORCYCLE

You are responsible for your own motorcycle, insurances, maintenance, breakdown recovery and any pillion passengers.

COPYRIGHT

Hadrian V-Twin Tours and Rentals Ltd does not intentionally use any copyrighted materials on the website. In the event of Hadrian V-Twin Tours and Rentals Ltd unintentional use of any copyrighted material, whether it be images, wording or music on Hadrian V-Twin Tours and Rentals Ltd website, stationary or anything else connected with Hadrian V-Twin Tours and Rentals Ltd, we reserve the right to remove the said mentioned without fine, fee or any other costs from any of the copyright holders, companies acting on behalf of copyright holders, or their subsidiaries.

CLIENT DECLARATION

 I irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with these Terms and Conditions or its subject matter of formation (including non-contractual disputes or claims).

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